Project Manager & Grant Writer

Position Overview

We are seeking a highly organized and proactive Project Manager to help monitor project execution across our R&D, marketing, and company-wide initiatives. This is a full-time position combining two critical areas:

1. Cross-Departmental Project Management (primarily using JIRA and other digital tools)
2. Grant Writing and Reporting for R&D and other strategic projects

This new role will alleviate the operational burden currently falling on department managers, who are each leading project sprints and tool maintenance in addition to their core responsibilities. The successful candidate will bring cohesion, efficiency, and professional structure to our project execution and elevate our ability to secure and manage grant funding.

Key Responsibilities

Project Management (approx. 50%)

• Coordinate and facilitate agile sprints across teams (R&D, Marketing, …), and management-level projects.

• Maintain, structure, and clean JIRA boards and other project management tools.

• Monitor project timelines, follow up on milestones, and organize mid-sprint and end-of-sprint reviews.

• Ensure clarity and consistency in project documentation and task ownership.

• Ensures all documentation is accurately linked to corresponding work items in Jira.

• Collaborate with team leads to implement and enforce effective project workflows without creating bottlenecks.

• Support internal alignment across departments by tracking interdependencies and escalating blockers as needed.

• Report to management on project advances

• Proactively monitor upcoming milestones and provide support to teams, ensuring timely completion in strict adherence to established departmental processes.

Grant Writing & Reporting (approx. 50%)

• Collaborate with the CTO, CFO and CEO to formulate and execute a comprehensive grant application strategy.

• Research, draft, and submit grant applications for R&D, innovation, and other relevant initiatives (national and European level).

• Translate complex technical inputs into clear, compelling narratives tailored to grant requirements.

• Manage administrative and technical reporting obligations for ongoing grants (deliverables, milestones, financials).

• Liaise with external partners, grant agencies, and internal stakeholders to ensure successful submission and reporting.

• Create and maintain internal tools and templates to streamline future grant applications.

Qualifications

• Education: Bachelor's or Master's degree in Engineering. The candidate must have a strong enough fundamental understanding of engineering concepts (mechanics, electronics, and software) to engage with the team without needing detailed explanations

• 1–3 years of experience in project management and/or technical grant writing (startup or scale-up environment preferred).

• Familiarity with agile methodologies is required.

• Proficiency with project management tools, specifically JIRA, is essential for maintaining and structuring boards.

• Strong organizational skills are critical for coordinating agile sprints, monitoring timelines, and ensuring project documentation and task ownership are clear and consistent.

• Exceptional writing and storytelling skills; able to transform technical content into high-impact grant proposals.

• The candidate should be able to create good presentations and be a clear communicator who ensures everyone is aligned on project progress.

• The individual must be proactive, detail-oriented, and capable of self-managing multiple projects simultaneously and comfortable working across operational and leadership teams.

• Proficiency in English is required. French and/or Dutch is a strong plus.

Profile

• Project-Driven & Organized – You enjoy enabling teams to function efficiently and deliver results.

• Clear Communicator – You ensure everyone is aligned and up-to-date on project progress and responsibilities.

• Writer & Strategist – You bring strategic thinking and writing skill to help secure external funding and communicate results.

• Independent but Collaborative – You know how to work autonomously while engaging teams productively.

Why Join Us?

• Contribute to a mission-driven deeptech company improving lives with cutting-edge robotics and AI.

• Shape and own the project management discipline within a dynamic, fast-growing team.

• Help secure the funding that will fuel the future of prosthetics innovation.

• Work directly with founders, engineers, and marketing teams on projects that truly matter.

Interview Process

1. 45-minute virtual interview with the CTO and CEO
2. 60 Assignment
3. 25m Last interview with CTO and other(s) members of the team

Interested?

Submit your CV and a motivation letter to: ProjectManager@axilesbionics.odoo.com.

We look forward to hearing from you!

‍